How To Choose The Right File Cabinet For Your Office Needs
A high-quality file cabinet can be the difference between a tidy workspace and a cluttered mess. Yet, while selecting a storage cabinet for your paperwork and documents can often seem like a simple choice, the reality is much trickier. Picking the wrong file cabinet can lead to several problems, like wasted space, limited storage capacity, and excess clutter.
These common issues are why we have created this handy file cabinet-buying guide for individuals and businesses looking to furnish their workspace. By paying close attention to our tips and tricks, you should find it easier to avoid these issues. This should also give you more confidence that you will end up with the best possible cabinet for your workspace.
Plan For Long-Term Storage Needs
The biggest obstacle people face when purchasing file cabinets is only focusing on their current storage needs. For instance, while a 2-drawer file cabinet may be able to fit all your paperwork today, it may quickly become too small, leading to excess clutter or an early trip to the furniture store for an upgrade. To avoid this issue, you should always try to plan for the future when purchasing this item.
As a rule of thumb, the cabinet you choose for your office space should accommodate at least twice the amount of paperwork you currently have. This simple guide gives you enough breathing room and peace of mind that you won’t have to upgrade or replace your file cabinet anytime soon. This extra space also makes it easier to retrieve your documents, as you don’t have to struggle with disorganized piles of paperwork.
Focus on Utility Over Beauty
One of the most important things to remember when purchasing a file cabinet is that function matters more than form. While a beautiful 2 drawer cabinet may catch eyes and get people talking, it won’t be as effective as a robust 5 drawer file cabinet. So, when purchasing this item, you should always put durability and function over the look and feel of a cabinet.
The best file cabinets include various amazing features like hanging file systems for improved movement, folder rods that support letter and legal formats, and the use of industry-grade metals for better durability. The combination of these features results in a high-quality file cabinet that can easily stand the test of time, allowing you to use it for several years without any hassle.
Don’t Forget About Security
The security of your file cabinet is one of the most crucial features you must consider before buying this item. The last thing you want is for anyone to be able to walk up to the cabinet and access sensitive or confidential documents. That is why it is tremendously important that your file cabinets always include a high-grade lock system that limits access.
Some file cabinets also have a single lock system, where you can use one lock to secure all drawers. This unique system reduces the chances of accidentally leaving a drawer unlocked while also making it easier to secure all your items. So, before purchasing any file cabinet, look through its security features to ensure that it meets the needs of your office.
